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Condition of Entry

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Please email all enquiries to: Ralph Snook (Salon Chairman) – chairman@bristolsalon.co.uk


The Salon will consist of Three (3) Print and Three (3) Projected Digital Image sections.


– Open Colour (PSA PPD Colour)
– Open Monochrome (PSA PPD Mono)
– Nature (PSA ND)

Projected Digital Image:

– Open Colour (PSA PID Colour)
– Open Monochrome (PSA PID Mono)
– Nature (PSA ND)

Monochrome images may not be entered in Colour sections.

The Exhibition will be conducted in accordance with the rules of the PSA and FIAP. All acceptances will count towards PSA, GPU and FIAP Distinctions.

An entrant’s images will not be presented to the judges consecutively. An entrant’s four images will be distributed throughout four rounds of judging in that section. Distribution of images will be in the same round order as submitted by the entrant.

An image may be entered in only one section where acceptances of that image in multiple sections would be eligible for the same star path

A maximum of four entries may be submitted into any one Section. The same photograph may not be entered into more than one Section. All entries must have a unique title and that title must not have been changed if the entry has previously been accepted in ANY other International Exhibition or Salon. Images meeting the Monochrome definition and non-manipulated colour images from the same capture shall be considered the same image and must be given the same title.


Payment of Entry Fees is to be made through PayPal using either your own PayPal account or by utilising any current credit or debit card. All payments will be charged in Sterling. Please note, the additional fees for Non-UK entrants are to cover the additional costs incurred when posting the catalogues. The appropriate fees are set out below, for details of Group Entries, please see Group/Club Entries paragraph

Salon Fees 2021

Group / Club Entries

A discount of 20% will be given to all group/club entries. Please note, the following conditions will apply:

  • The group must comprise a minimum 10 entrants.
  • The fees shown are per entrant
  • Before entering, the group organiser must obtain a Group Entry Reference from the Salon Chairman, this must be used by the group organiser to make group entries. Details of the group entry process will be sent to the group organiser on application. If an individual who is included in a group uses the entry system themselves to submit an entry, then, they will not be considered a part of the group and will therefore not receive the group discount.
  • Catalogues & awards will be posted to a single address, provided by the group organiser at the time of entry.
  • Individual email addresses must be provided for all group entrants for the sending of results notification.

Non Payment of Fees

Entries for which the appropriate fee has not been received, will not be judged.


Click here to see the list of judges for each section.


Catalogues – Printed

You will receive a FIAP 4* colour printed catalogue. Ribbons will be sent with the catalogues where possible – medals will be posted separately. Catalogues will be posted 2nd Class for UK entrants and surface mail for overseas entrants. The Salon cannot be held responsible for failure of the postal authorities to deliver.


Notification of results will be sent by email. You must ensure that you provide an active email address and that spam filters are set to accept emails from BPS@PhotoCompEntries.net. Notifications will not be sent by post

Public Showings

A representative selection of the accepted images (approx. 30%) will be projected at public showings, without the need to obtain specific consent.

General Conditions

Image and Entry Requirements

This exhibition is open to anyone; however, an entry may be rejected when the Sponsor or the Exhibition Organizers, in their reasonable discretion, believes the entry does not conform to exhibition rules and these Conditions of Entry. Membership in any photographic organization is not required.

In particular please ensure that all elements of any submitted image must be the work of the author, who also holds the copyright of those elements.


Entries will not be accepted from any entrant who is currently sanctioned by PSA or on the FIAP Red List.

PSA Star Ratings

To receive proper Star ratings credit from PSA, entrants must provide their names and country exactly the same in each exhibition. Aliases are not permitted. Please contact PSA in the event of name changes or relocating to another country. Using one’s name differently in different exhibitions exposes the entrant to the risk that many of their acceptances may not be recognised by PSA Star Ratings.

Image Creation

Entries must originate as photographs (image-captures of objects via light sensitivity) made by the entrant on photographic emulsion or acquired digitally.


By virtue of submitting an image, the entrant certifies the work as his or her own. Images may not incorporate elements produced by anyone else (for example: clip art, images or art by others downloaded from the Internet). Aliases are not allowed. The entrant permits the sponsors to reproduce all or part of the entered material free of charge for publication and/or display in media related to the exhibition. This may include low resolution posting on a website. Note: Entrants who indicate that their images may not be reproduced or used “will not be eligible for awards” or inclusion in audio-visuals of the exhibition “and could be subject to disqualification” by the exhibition sponsors. The exhibition assumes no liability of any misuse of copyright

Alteration and Computer Generation

Subject to Divisional restrictions (particularly Nature) images may be altered, either electronically or otherwise, by the maker. Adjustments to enhance images or creatively modify images are allowed providing the underlying photograph is retained in a way that is obvious to the viewer. Images may not be constructed entirely with a computer, and must be the sole work of the author

Re-use of accepted images

An image previously accepted in the Bristol Salon may not be entered again in any section of the Bristol Salon, either under its original title or a new title. Nor can that same image be entered in another format, eg changing it from colour to monochrome. 

It may, of course, be entered in any other PSA/FIAP recognized exhibitions but must always have the same title.


An entrant may submit images into any number of available sections, but may only enter a specific section once. A maximum of four (4) images may be entered into each section.


Each image must have a unique title that is a description of the image. That unique title must be used for entry of that image or of an Identical Image into any and all PSA-Recognized exhibitions. Titles must be 35 characters or fewer and use only the Latin/Roman alphabet, i.e. A/a – Z/z and 0 – 9. No titles may be visible to the selectors, and nothing in the image may identify the maker. Titles must not include file extensions such as .jpg or .jpeg (or any other camera capture filenames), or words such as “untitled” or “no title”. Titles may not consist solely of numbers unless those numbers are prominently contained within the image. Nature entries should not have “cute titles” but should have descriptive titles that properly identify the subject.

Color and Monochrome

Colour and Monochrome images from the same capture that share substantial pictorial content in common will be considered the same image and must be given the same title.
Monochrome and colour versions of the same image are not both permitted to be submitted in either the same or different sections of the Salon, only one may be submitted.


Please Note: Entries will only be accepted using the official on-line system please click here.

Images and a completed entry form must be submitted on-line using the Bristol Salon website (www.bristolsalon.co.uk) and then following the links to the entry system. Entries will not be accepted on CD or by email.  You MUST use only the Western/Latin alphabet when submitting an entry.

a)  The Entry Forms must be completed fully.

b)  It is your responsibility to ensure that the Entry Forms are CLEARLY and CORRECTLY completed in ALL respects. Where the Exhibition Organisers consider that this is not the case, they will not accept any responsibility for the safe delivery of Report Cards, Catalogues or Awards.

c) Where an entry is being made as part of a group entry this must be made by the group organiser in accordance with the instructions provided by the Salon. Failure to do this will mean that the entrant will not be eligible for any group discount – please refer to relevant paragraph.

d)  Entry Fees will be paid via PAYPAL. Please refer to the Entry Fees Panel for details of Entry Fees. In the specific cases where your own country’s regulations prevent the use of PayPal, you should contact the Salon Chairman to make alternative arrangements. Please note that entries without the correct fee or without any fee will not be judged.

e)  Entries must be received by the published closing date, 30 January 2022

Image Size & Format

Projected Digital Images

Images should be in JPEG format. Maximum image size (including any borders) is 1600 pixels horizontally and 1200 pixels vertically. Please note, portrait orientated images must be no larger than 1200 pixels vertically. No resizing of any image will take place on entry. Smaller images are acceptable but will be projected smaller on the screen. Image file sizes must not be bigger than 3MB.

The projection background is black, DO NOT fill empty space with/or add large borders. Any borders should be no greater than 2 pixels wide and must be incorporated within the 1600 x 1200 pixels image size. Please check all image sizes before submission; images with sizes larger than specified will be rejected.


Prints MUST be sent unmounted, mounted prints will not be judged. The maximum print size is A3 (29.7 x 42 cm) or 16” x 12”. The minimum print size is A4 (21.0 x 29.7 cm) or Letter (21.6 x 27.9 cm). The image may be any size within the print.

The back of each print must be marked with the name of the entrant and the title of the print in one of the official FIAP languages (using the English alphabet)

The titles on the backs of prints must match the titles on the Entry Form.
Only pressure sensitive (self adhesive) labels may be used on the back of unmounted prints.

Prints will NOT be returned. The Bristol Salon, is the first salon in the group of UK print salons consisting of ‘The Midland Salon’, the ‘Welsh International Salon’, the ‘Smethwick International Salon’, and the ‘Southampton International Salon’, Prints can therefore be forwarded to the Midland Salon if required.

There is no fee for forwarding the prints, but you must check the forward print request on the online entry form in order for them to be sent to the Midland Salon. Entrants who forward prints will of course have to enter the Midland Salon in the normal manner. If you are not forwarding prints then entry to the exhibition is taken as authorisation for the exhibition to destroy the prints when the exhibition ends.

You MUST submit a digital version of your print during the entry process. The digital image should have the same content and colouration as the print.  Image size for the digital version must follow the guidelines for digital image submission shown above. The digital version of your print will only be used in catalogue production, website galleries and public showing of accepted images and will not be viewed by the selectors.


The Exhibition will be conducted in accordance with the rules of the PSA & FIAP


An entrant’s images will not be presented to the selectors consecutively. An entrant’s four images will be distributed throughout four rounds of judging in that section. Distribution of images will be in the same round order as submitted by the entrant.

Your digital images are presented for assessment by our judges using a colour calibrated Canon Xeed WUX500 digital projector with a native resolution of 1920 x 1200 pixels (width x height), though we only accept images up to 1600 pixels wide. No resizing of any image will take place. The equipment assumes that the image is in sRGB. If you use a different colour space, you should convert to sRGB before submitting If your entries do not meet the specifications they may not display correctly and we may not be able to judge them.

Target range: Please note, FIAP rules do not permit acceptance rates higher than 25%

Data Protection

By entering this exhibition, you are explicitly consenting to the personal details you have supplied, including email addresses, being held, processed and used by the exhibition organizers for purposes associated with this exhibition. You also explicitly consent to such information being sent to organizations that have accorded official recognition, patronage or accreditation to this exhibition. You acknowledge and accept that entering this exhibition means that the status and results of your entry may be made public.

Subject Matter & Definitions

PSA Statement on Subject Matter

The fundamental rule that must be observed at all times and applies to all sections offered in exhibitions with FIAP patronage or PSA recognition is that the welfare of living creatures is more important than any photograph.

This means that practices such as baiting of subjects with a living creature and removal of birds from nests, for the purpose of obtaining a photograph, are highly unethical, and such photographs are not allowed in any exhibition with FIAP patronage or PSA recognition. Under no circumstances may a living creature be placed in a situation where it will be killed, injured or stressed for the purpose of obtaining a photograph. This rule applies regardless of whether or not the creature the creature being killed, injured or stressed is visible in the captured image.

There is also concern about the use of aerial photography, drones, helicopters, low flying aircraft. These should not cause any interference with other individuals or animals which causes a disturbance in their normal activity, or disrupts the way any individuals or animals interact with the environment.

Entry in this exhibition is conditional on accepting these policies. The content of images must comply with these General Conditions and with the Division and Section definitions listed in these conditions. Images that in the sole opinion of the judges or the Exhibition Organisers do not comply will be disqualified so the entrant may be aware of the problem when considering entry into other exhibitions with FIAP patronage/PSA recognition.

Further details on the PSA’s drone policy may be found here.

FIAP Monochrome Definition

A black and white work fitting from the very dark grey (black) to the very clear grey (white) is a monochrome work with the various shades of grey. A black and white work toned entirely in a single colour will remain a monochrome work able to stand in the black and white category; such a work can be reproduced in black and white in the catalogue of a salon under FIAP Patronage. On the other hand a black and white work modified by a partial toning or by the addition of one colour becomes a colour work (polychrome) to stand in the colour category; such a work requires colour reproduction in the catalogue of a salon under FIAP Patronage.

PSA Monochrome Definition

An image is considered to be Monochrome only if it gives the impression of having no color (i.e. contains only shades of grey which can include pure black and pure white) OR it gives the impression of being a greyscale image that has been toned in one color across the entire image. (For example by Sepia, red, gold, etc.) A greyscale or multi-colored image modified or giving the impression of having been modified by partial toning, multi-toning or by the inclusion of spot coloring does not meet the definition of monochrome and shall be classified as a Color Work.

Monochrome images may not be entered in Print and Digital Color sections.

Nature – PSA/FIAP Definition

Nature photography records all branches of natural history except anthropology and archaeology. This includes all aspects of the physical world, both animate and inanimate, that have not been made or modified by humans..

Nature images must convey the truth of the scene that was photographed. A well-informed person should be able to identify the subject of the image and be satisfied that it has been presented honestly, and that no unethical practices have been used to control the subject or capture that image. Image that directly or indirectly show any human activity that threatens the life or welfare of a living organism are not allowed. 

The most important part of a Nature image is the nature story it tells.  High technical standards are expected and the image must look natural.  Adding a vignette or blurring the background during processing is not allowed

Objects created by humans, and evidence of human activity are allowed in Nature images only when they are a necessary part of the Nature story. 

Photographs of human-created hybrid plants, cultivated plants, feral animals, domesticated animals, human-created hybrid animals and mounted or preserved zoological specimens are not allowed.

Controlling specimens by chilling, anaesthetic, or any other method of restricting natural movement for the purpose of a photograph is not allowed.

No modification that changes the truth of a Nature image is allowed. Images may be cropped but no other technique that removes, adds or moves any part of the image is allowed. Techniques that remove elements added by the camera, such as dust spots, digital noise, and film scratches, are allowed.

Complete conversion of colour images to greyscale monochrome is allowed. Partial conversion, toning and infrared captures or derivations are not allowed.

Images of the same subject that are combined in-camera or with software by focus stacking, exposure blending are allowed. Multiple images with overlapping fields of view that are taken consecutively and combined in-camera or with software (image stitching) are allowed.

Vignettes and Borders

Vignettes are not allowed in Nature images. Any border added must be a single border of white or grey, no greater than 3-5 pixels in width. Single black borders of the same dimensions are allowed in prints.

Attention is drawn to the PSA Statement on Subject Matter which applies to all sections

Breaches of Rules


The mention that by the sole act of submitting his/her images or files to a salon under FIAP Patronage, the entrant accepts without exception and with no objection the following terms: –

  • that the submitted images can be investigated by FIAP to establish if these obey to FIAP regulations and definitions even if the entrant is not a member of FIAP,
  • that FIAP will use any means at its disposal for this undertaking,
  • that any refusal to cooperate with FIAP or any refusal to submit the original files as captured by the camera, or failure to provide sufficient evidence, will be sanctioned by FIAP,
  • that in case of sanctions following the non compliance with FIAP regulations, the name of the entrant will be released in any form useful to inform the breaches of the rules. It is recommended to leave the EXIF data in the submitted files intact in order to ease eventual investigations. If, at any time, it is determined in the reasonable discretion of the exhibition organizer or the judges before, during, or after the judging of an exhibition that an entrant has submitted entries where one or more images may fail to comply with these Conditions of Entry, including the stated definitions, the exhibition organizers reserve the right to delete the entry from the exhibition and void any or all acceptances or awards in connection with the exhibition. Fees may be forfeited or refunded in these circumstances. The entrant acknowledges that the decision of the exhibition organizers or the judges is final.


If, at any time, it is determined in the reasonable discretion of the exhibition organizer or the judges before, during, or after the judging of an exhibition that an entrant has submitted entries where one or more images may fail to comply with these Conditions of Entry, including the stated definitions, the exhibition organizers reserve the right to delete the entry from the exhibition and void any or all acceptances or awards in connection with the exhibition. Fees may be forfeited or refunded in these circumstances. The entrant acknowledges that the decision of the exhibition organizers or the judges is final.

In order to ensure that images comply with the Conditions of Entry and definitions, the exhibition organizers may carry out reasonable measures to verify that:

a) the images are the original work of the entrant and
b) the images comply with the rules and definitions as set out in these Conditions of Entry

These steps include, but are not limited to, questioning any entrant, requiring the submission of RAW files or other digital files representing the original capture of the submitted image(s), confronting the entrant with evidence that one or more submitted images fails to comply with the Conditions of Entry (also known as Entry Rules), and offering the entrant a reasonable opportunity to provide counter evidence to refute the exhibition organizer’s evidence by a set deadline. Such entries that are not cleared or are still questionable after the entrant has presented evidence may be considered in breach of these Conditions of Entry and declined. Such entries may be referred to PSA for further investigation of possible ethics violations

PSA retains the right to investigate in any way all complaints/suspicions of breaches of entry conditions, impose sanctions if deemed necessary, void the acceptances of any image found to violate the PSA rules, include the entrant’s name on the list of sanctions provided to Exhibitions, and share such investigations with FIAP. Entrants automatically agree to these terms by the act of entering the Exhibition and agree to cooperate with any investigation.

If another party is submitting images on the entrant’s behalf, the entrant will still be held responsible for adhering to these Conditions of Entry (Entry Rules) and will be subject to sanction for any violations to these Conditions of Entry and PSA’s Statement of Ethics that may result. If another party is processing images for an entrant or submitting images on the entrants behalf, the entrant will still be held responsible for adhering to all Conditions of Entry including specific conditions in the relevant definitions.

Notice to Entrants


When an entrant fills in the Entry Form to submit an entry the entrant will see a feature to affirm that he or she has read these Conditions of Entry when he or she fills out the entry form. If the entrant does not so affirm the entry will not be submitted

Patronages & Recognition

The Salon has the Patronage of FIAP, GPU and the PAGB and the Recognition of the PSA.
The Bristol Salon of Photography is organised by Bristol Photographic Society.

Bristol Photographic Society is a Registered Charity – No. 297259
Limited by Guarantee – Registered in England No. 2004478
Registered Office: Unit 13, Montpelier Central, Station Rd, Bristol, BS6 5EE, England.


For a full downloadable copy of the Conditions of Entry rules

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